During board meetings top-tier leaders meet to discuss and debate the strategic issues that face their organisations. These discussions have a direct impact on the direction of the company from investor confidence to public opinion. This is why it’s vital that board directors maximize the efficiency and effectiveness of their meetings. This article offers tips on how to conduct board meetings in a manner that encourages productive and engaging discussions.
Begin by welcoming board members and introducing them to one another, particularly when participants are new to the group. This will help to establish an environment that is collaborative, encourage participation, and aid in establishing a good etiquette for boardrooms.
Start and end the meeting at the right time, which shows respect for the other directors and prevents tardiness. This is particularly crucial when you are meeting online in which managing time can be challenging.
Don’t waste time with routine or trite items, like voting and committee reports. Limit these topics to 25 percent of your meeting time. Then spend the rest of the time discussing strategies and other important issues.
Be clear about the decisions that will be made during the meeting (consensus voting or a different method). This will ensure that all board members understand the decision-making processes and can participate in meaningful discussions.
Get feedback from your board members about their satisfaction with how you conduct board meetings. This can be done via informal conversations or by distributing surveys and polling tools. For instance, you can ask whether the board’s meeting structure and content allows for a lively discussions or ask them to rate different qualities of a meeting on an arranged scale.