A data room offers the security to share confidential business files with investors, partners, and other stakeholders. It comes with features like auditing, watermarking and granular access control settings. Be aware of the security features offered by the vendor and whether it can support the file formats used by your team when choosing a data-room vendor.
Furthermore, some providers offer additional security options, like automatic indexing and fence view. Additionally, you should look for a system that allows you to transfer the contents of your desktop, FTP, or other external storages to the data room for quick and simple arrangement. Find out if the data room has an multilingual search tool as well as OCR to search text in PDF documents and images.
It is important to find out whether the service you choose can redact certain fragments or even the entire document. This feature could help protect your sensitive information by removing personal data from images and PDFs.
A few of the top VDR providers provide extensive analytics and report features that help you monitor the activities of your virtual data room. Choose a vendor which can automatically monitor all uploads, downloads and views, as well as enable you to create custom reports based on these activities.
Another thing to look for is a free trial which lets you test premium capabilities including data uploading, innovative security and collaboration features, without the need for an upfront commitment. iDeals offers a free 30-day trial that gives you unlimited preparation time, 2 administrators, 500 MB of storage space, the ability to secure your files, dynamic watermarking and basic digital rights management system.