Board management programs comprise a range of software and tools designed to keep board members and administrators up-to-date, engaged, and organized. These are typically accessible through an encrypted web portal that is accessible from any computer or mobile phone connected to the internet.
Board meeting software can help to reduce the time spent on administrative tasks which can detract from important discussions and decisions, such as scheduling meetings and sending reminders, as well as organizing documents. It can also simplify tasks to improve efficiency and minimize human errors. For example, some solutions let administrators automate routine tasks like sending agendas and minutes out after each meeting. They also track changes in real-time, eliminating the need to manually update attendees and avoids the mistakes caused by sending multiple versions of documents.
A good board management solution will allow collaboration and communication across a variety of devices including smartphones, tablet computers, laptops and desktop computers. It should be simple to use and allow all users to stay engaged, even when they’re not working at the office. In the ideal case, it will offer features like voting/polling to ensure that all viewpoints are considered and leads to a unified decision.
Lastly, it’s important to select a board meeting management system which offers backup of data and recovery, so that the information can be recovered in the event of a hack or accident. Additionally, it’s best to opt for a vendor who provides 24/7 customer support, as this will provide you with peace of mind knowing that assistance is always at hand when you need it.