Utilizing board software to hold online meetings can result in streamlined meeting processes, greater board participation, and improved paperwork organization. When a meeting is held in person or over video conference, using specific tools can ensure the meeting’s success. However, implementing these software is not always easy and requires a lot of training and tweaking the established procedures of the company.
The best software for managing boards provides a single solution for the entire meeting process. It will assist administrators in creating agendas for meetings and send relevant documents to members in advance. It lets them distribute materials and record meetings using its audio/video conference tool. It can even generate automatically minutes of meetings after the meeting. In addition, it can store and secure all the materials for a board in a central location that is easy to access.
Another important characteristic of the software is its ability to block distractions. It should, for example let attendees muffle their microphones when not speaking. It should also establish a conversation procedure, such as the procedure for raising your hand to ask a question, or to request permission to speak. To avoid confusion or anger, it is important that these rules are clearly explained to all members prior to the meeting.
The software should be accessible across all devices, so that users have easy access to it. The most effective portals have versions that are optimized to work on desktops as well as tablet and mobile. This helps the software reach its goal to increase attendance and increase the involvement of board members.